Expense Reporting for Companies: Divvy vs. Ramp
Updated: Feb 2, 2022
Without proper expense reporting, a business can’t function properly.
If a company does not keep a close eye on its necessary operating expenses, it is challenging to determine profitability or a clear business plan.
And for most small businesses, tracking this information is at best an afterthought and, at worst, a complicated mess of receipts and math.
Fortunately, there are a few expense reporting platforms available that make this process so much easier! Two of the most popular are Divvy and Ramp. To help you decide which of these two platforms is right for you and your business, we’ve taken a deep dive into both.
Divvy is an expense platform that offers smart card technology and modern software for comprehensive spend management.
The platform simplifies completing expense reports, capturing receipts and employee reimbursements quickly. All one has to do is choose a budget and use the Divvy card. Each member of the company can have their own company card.
These cards can be controlled and monitored through the Divvy platform, allowing you to set budgets and credit limits. All expenditures are sent to the cloud so you can easily track spending and understand where and how your money is being spent.
One of the biggest upsides to Divvy is that it is completely free. No matter the size of the company or the features you require, the platform is free.
There are no hidden costs, fees, or contracts. Divvy gets paid by the merchant when you use the Divvy Corporate Card, allowing them to build, grow, and provide access to their software at no charge to you.
There is the option for premium add-ons. For example, you can sign up for reimbursements. With this feature, employees can easily submit reimbursement requests and upload their receipts using their mobile devices.
With push notifications and an easy-to-read dashboard, you will have full visibility and can pay employees back with the simple push of a button. And at $5/active user/month, the price is better than other services like Expensify, which comes in at $20/active user/month.
Divvy has plenty of features that can make managing your expenses much easier. These features include:
Divvy for Expense Management and Reporting
Expense reporting and expense management can take weeks to complete, and most businesses do not have the time. With Divvy, you can do it all in a matter of seconds.
You will receive a notification every time an employee uses one of your cards, allowing you to track spending and reconcile expenses immediately.
All expense data in the Divvy app can be integrated into your budgeting software, like Quickbooks, so that you do not have to input the numbers manually. All of your budgeting and reporting is easily viewed, verified, and calculated.
An employee makes the charge, and after a few quick taps, the expense is fully coded and ready to be uploaded to your accounting system.
The Divvy dashboard gives you a real-time look at all transactions and expenses, so you know exactly what is being spent and where without having to wait for end-of-month reports.
This means that you are never at risk of going over budget because you have been forced to wait on last-minute reports.
You can also set budgets for each employee so that they cannot overspend, helping you stick to a set budget.
Divvy is an easy-to-use, comprehensive expense management and budgeting software. It can provide solutions for:
Managing and establishing business credit
Expense management and reporting
Accounts payable management (in development)
Overall, Divvy receives favorable user reviews. One of the issues that seems to be commonly reported is that because Divvy is not actually a bank, fraud claims and reconciliations (as well as some vendor payments) can be delayed and overly complicated to resolve.
Another issue seems to be that the platform is still in development, so there are many elements, from the user interface to the available functions, that are, at this moment, far from ideal. Depending on your needs, this could be a problem.
Accounts payable (AP) management is still in development, and Divvy is currently filling a waiting list for first access once the product is ready to launch.
The platform is best suited to larger businesses with 1-1000+ users. It was created to support businesses struggling with expense reports, reimbursements, receipts, and finance-related concerns.
Ramp is a spend management platform and a corporate card that promises to help small to medium-sized businesses save time and money.
The platform helps companies manage finances with accounting integrations, automatic receipt matching, and in-depth savings insights. On top of that, Ramp gives customers 1.5% cashback on all spend.
Ramp has three pricing options: Essential, Platform, and Enterprise. These tiers allow companies some flexibility in determining their costs and the features they require. Essential Level
The Essential level is totally free and can support spend and expense management. It includes:
Unlimited users and cards
$175,000+ in partner rewards
Platform is a premium level that provides more control and functionality. Pricing is not provided by the vendor, but this option includes:
Everything included with Essential
Enterprise is designed for larger or more experienced companies. Again, pricing has not been provided, but the option includes:
Everything included with Platform
Quarterly spend audits
Dedicated account manager
For expense reporting and expense management, Ramp has dozens of useful features. These features include:
Approval Process Control
Ramp promises to save businesses both time and money, enabling them to manage and report expenses with ease.
Ramp offers multiple accounting integrations and real-time reconciliations allowing management teams to focus on more profitable elements in running a business.
The Ramp dashboard provides an accurate real-time overview of all transactions. This can support more accurate forecasting and help to eliminate wasteful spending.
And because transactions are posted immediately, it is not necessary to wait for the month's end or to chase employees for expense reports. Ramp will send notifications of price increases and wasteful spending, like duplicate subscriptions. It even integrates with Slack so you can get these notices, view transactions, and approve expenses without having to disrupt workflow by leaving your workspace.
The majority of user reviews for Ramp are incredibly positive. The platform is continually updating and improving the user experience.
Some issues of concern surround the inability to add the Ramp card to the Apple Wallet, making on the go payments less convenient and others say that there is still some manual work required to consolidate expenses in some third-party accounting platforms, but for the most part, Ramp users are happy with the platform, the customer support, and their user experience.
Divvy vs. Ramp: Head to Head
Both Divvy and Ramp can help businesses build credit, and the option to create multiple cards allows greater control over employee spending.
Transactions limits and customized and individualized budgets are great, but without expense management and easy expense reporting, they won’t make much difference. Companies must find quick and accessible ways to receive receipts, reconcile expenses, and track overall spending. Both Divvy and Ramp can help in this regard.
When compared head to head, Ramp receives better ratings from users, offers a few more useful features, and integrates with more accounting software tools. But, Divvy is completely free.
Both platforms are consistently updating to add new features and improve performance, so it is likely that any shortcomings users currently experience will be addressed before long.
Divvy and Ramp are both valuable options, and your decision will likely come down to the size of your company and what you are willing to spend.
If you do not currently have the budget for expense management and expense reporting software, Divvy’s free access to the full platform is no doubt appealing. Ramp also has a free option. It provides limited access to the platform, but that access may be all you need.
If you are operating a larger business, you are likely to find Divvy more suited to your needs, while Ramp has been a popular choice with businesses employing fewer than 500 people.
Both platforms cover a range of industries from construction to IT services, computer software, and marketing.
When trying to manage expenses, create a budget, and forecast future financial planning, you can save significant time and money with the help of a software platform like Divvy or Ramp.
Both platforms are great options, and the one that will work best for you depends on your specific business goals and needs.
Let Software Support Your Operations
While it might seem counterintuitive to spend money when you are trying to save money, software platforms can give you savings in both time and money. From advertising to email marketing and, obviously, expense reporting and management, the right software solution takes your business, your operations, and your earnings, to the next level.
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